Accounts Receivable Coordinator APPLY NOW

Wheaton, MD 20902
Mon, Nov 30, 2020
Full time

At Chuck Levin’s, we rely on a meticulous financial system to drive business forward. Our Accounts Receivable department keeps that system running smoothly by managing cash influx and collecting payment from clients. We’re searching for a skilled financial specialist to join our Accounts Receivable team to help process, track, and record payments in an accurate, efficient, and timely manner. The Accounts Receivable Coordinator will have both a day-to-day and ongoing impact on financial transactions - keeping us on track, on time, and on good terms with our valued customers.

This is a fulltime position Monday-Friday with benefits to include health, dental, life insurance, 401(k), paid vacation, and sick leave.

Salary is negotiable based on experience.


  • Work with AR Manager to maintain cash processing and Accounts Receivable system operations
  • Post customer payments by recording cash, checks, and credit card transactions
  • Data entry and scanning of school/government orders and verifying that prices are accurate
  • Process refunds, returned checks, and bad debts as instructed by AR Manager
  • Responsible for the proper invoicing within the standard policies reflective of the customer’s requirements
  • Finalize orders by processing credit memos for any adjustment such as shortage, price discrepancy, discount, freight waiver, uncollectible write-off, merchandise exchange transactions, duplicate invoices, missing shipment, etc.
  • Verify that all items have been received, collect authorized signature(s), and ensure that we don’t over credit the customer by checking the supporting documents and back-up
  • Conduct credit checks on all new customers; establish and manage limits
  • Work with AR Manager to ensure there are no issues with customer accounts and invoicing procedures
  • Organize and maintain retention files for a required period of time
  • Perform other related duties as assigned by CFO and management
  • Gather and verify invoices for appropriate documentation prior to payment
  • Maintain Accounts Receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared
  • Perform daily cash management duties including the recording of bank deposits, updating and distribution of cash receipt logs, and posting of cash
  • Monitor and collect Accounts Receivable by contacting clients via phone, email, and mail
  • Prepare analytical and ratio analysis in relation to A/R for management to gain a better understanding of how collection efforts are progressing


  • Basic accounting knowledge
  • Ability to precisely complete repetitive tasks
  • Ability to complete work and meet deadlines with minimal supervision
  • Problem-solving within a clearly defined job scope
  • Detail-oriented approach
  • Disciplined with the ability to produce high quality, detailed work
  • Must be able to communicate clearly and effectively
  • Supportive communication with management, peers, and clients
  • Ability to maintain a high level of confidentiality
  • Proficiency in Microsoft Excel and Outlook
  • Willingness to learn new things within scope of the role
  • Working knowledge of Navision a plus


  • High School Diploma required
  • Minimum of Associates Degree in Accounting required


  • 2+ years in Accounts Receivable or Accounting/Office Administration


  • Submit resume and cover letter to be considered for employment
2020-11-30|||Wheaton, MD 20902|||Accounting||||||dnDHO~AhfVVlojYH|||FULL_TIME|||USD|||HOUR|||single||||||||||||false


* Required

Thank you. Your application has been received successfully.